Edmonton Chapter
ARMA Edmonton Chapter Board Members
President
John Lawford
president@armaedmonton.org

President Elect
Salim Bharwani
bharwani.salim@gmail.com

Past President
Nicholas Fonseca
nicholasfonseca@hotmail.com

Secretary
Vicki Chan
secretaryarmaedmonton@outlook.com

Treasurer
Lois Rusk
treasurer.arma@gmail.com

Program and Learning Director
Christina Stimson
christina.stimson@erissolutions.ca

Marketing Director
Carolyn Buchannan
carolyn.a.buchanan@gmail.com

Membership Director
Becky Edwards 
Becky@leduc-county.com

Communications Director
Vacant
communications@armaedmonton.org

Webmaster
Jessica Lai
webmaster.armaedmonton@outlook.com


Board Member Roles & Responsibilities

President

The President is responsible for:

  • Preside at all meetings of the Chapter Board of Directors and the members.
  • Appoint the chairmen of all standing committees with the approval of the Board of Directors.
  • Be an ex-officio member of all committees except the nominating committee.
  • Develop a plan outlining the Chapter's short range goals and objectives for approval by the Chapter Board of Directors and a budget for the office of the President.
  • Be responsible for the enforcement of the Chapter Bylaws and all policies emanating from the Chapter Board of Directors.
  • Initiate action leading to the removal of any officer who fails to perform their assigned duties.
  • Removal of an officer shall require a majority vote of the remaining Chapter Board of Directors.
  • Initiate action to replace officers who have resigned or have been removed from office
  • Replacement of an officer shall require a majority vote of the remaining Chapter
  • Keep the Chapter Board of Directors and Chapter members fully informed of activities of the ARMA International, Canadian Region and the Edmonton Chapter.
  • Represent the Edmonton Chapter at the Annual ARMA International Chapter Presidents' Meeting and Canadian Region Chapter Presidents' Meeting
  • Should the President be unable to attend any Chapter Presidents' Meeting, he/she shall recommend a representative. The representative shall be approved by the Chapter Board of Directors and have full voting power

Past President

Past President
Term of Office: - 1 year (July 1 to June 30)
The Past President shall assist the President in the running of the Chapter:

  • Advise on executive matters related to policies, decisions, procedures, long range goals and directions so as to ensure continuity from one year to the next.
  • Establish and chair the Awards Committee
  • Commitment to attend as many monthly chapter functions as possible
  • Other assigned duties

President Elect

Term of office: 1 year term (July 1 to June 30). Followed by an Additional term as President.  
The President Elect shall: 

  • Assist the President in the maintenance of the Chapter.
  • Perform the duties of President in the absence of that officer and in the case of permanent disability or resignation of that officer, shall succeed to that office for the unexpired portion of the term.
  • If chapter sponsored local multi-day seminar or conference being held, chair Seminar/Conference Committee.
  • Other assigned duties.

Marketing Director

The Director of Marketing is responsible to facilitate networking opportunities with similar organizations; arrange for printing, packaging and distribution of printed marketing material and souvenirs; liaison with the Director of Education/Program, Director of Membership, Newsletter Editor and Web Coordinator to ensure that all marketing initiatives are approached consistently.

Membership Director

The Director of Membership is responsible to monitor the growth or decline of the membership; to liaison with the Association headquarters in the processing of membership applications; to work with the Director of Marketing to pursue opportunities to retain and/or to increase membership; to monitor years of service (length/years of membership) and identify those individuals to the Award Committee and perform any other tasks related to this position.

  • Monthly Board Meetings held every Monday of the month (2.5 hours per meeting)
  • Monitor membership listing and send out membership renewal reminders monthly (on average approximately 30 minutes per month)
  • List sessions registration information and forward to Treasurer and Director of Education/Program (1.5 hours per month)
  • Send out notices to membership (1 hour per month)
  • Commitment to attend as many monthly chapter functions as possible
Program & Learning Director

The Director of Education/Program is responsible to develop and implement diversified educational programs for the Chapter Membership and other organizations who have similiar/common interests. This position is also responsible for the planning and coordination of Chapter events and perform any other tasks related to this position.
Term of Office: - 1 year (July to June)
Time Commitment:

  • Monthly Board Meetings held every Monday of the month (2.5 hours per meeting)
  • Review payables for education sessions (on average approximately 30 minutes per month)
  • Planning chapter training and development calendar/program (on average approximately 10 hours for the year)
  • Liaise with hotel staff to organize monthly events (1 hour per month except for July  and August)
  • Commitment to attend as many monthly chapter functions as possible

Secretary

The secretary keeps a record of all meetings of the Board of Directors, has the responsibility for correspondence as directed by the Board of Directors or the President.  Also maintains copies of all committee minutes, compile the Annual Report, maintain the official records of the Chapter Board of Directors as the designated Records Manager of the Chapter.

Treasurer

The Treasurer is the custodian of all funds and securities, signs all the Chapter's cheques, receives all memberships dues and other payments to which the Chapter is entitled, deposits all funds into depositories approved by the Board of Directors. Also provides Chapter financial statements at the close of each accounting year and at the end of each Board of Directors' meetings and performs other related tasks as required of this position.

Term of Office: -1 year (July to June)
Time Commitment:

  • Monthly Board Meetings held every Monday of the month (2.5 hours per meeting)
  • Process receivables (on average approximately 1 hour per month)
  • Process payables (on average approximately 1 hour per month)
  • Maintain financial records (on average approximately 1 hour per week)
  • Commitment to attend as many monthly chapter functions as possible

Communications Director

The Communications Director maintains the ARMA Edmonton Chapter website with the guidance from the ARMA Edmonton Chapter Board of Directors. Their roles and responsibilities consist of:

  • posting information as provided by board members to ensure membership is up to date(2.5 hours per month)
  • working with the Board to reflect issues and events important to ARMA Edmonton Chapter members
  • making decisions with ARMA Edmonton Chapter when a new format is necessary, and works with the Webmaster to create new designs or changes to site
  • attending at least 3 board meetings
  • notifying the Membership Director of new information that has been posted for distribution to members (i.e.  new events, program etc.)
  • Identify a strategy to communicate to members using appropriate media e.g. newsletter, website etc.
  • Provide timely and accurate information to the membership on an ongoing basis
  • other assigned duties